Account Number - The sponsored project account number assigned by Sponsored Projects Accounting (SPA).
Active - The state of an award to show that the award has been sent to Sponsored Projects Accounting (SPA) to have an account number assigned.
Activity - An action performed within the MyFunding module which executes a process. For example, “Submit for Department Review” or "Email Specialist".
Advance Account - An Advance Account is used to request an account number to the Office of Sponsored Programs for an externally funded award prior to the receipt of a fully executed grant (Federal and industry-sponsored contracts typically are not permitted).
Allocation - The specific budget period for a sponsored project award.
Approve - Activity available to endorse a funding proposal or award modification request and allow it to continue through the solution for processing.
Attachments Tab - The area within the workspace where the attachments related to a funding proposal or award are located when uploaded using the Upload Attachments or the Upload Award Documents activity.
Awarded - State to indicate that a funding proposal was selected for funding by a sponsor.
Award Approver - The individual in the Office of Sponsored Programs that will ‘Activate’ the award in MyFunding and send the award information to Sponsored Projects Accounting (SPA) for activation.
Award Editor - An individual who has the ability to ‘Edit’ all parts of the award in MyFunding.
Award Hierarchy - The rank and order of award responsibility. For example, a prime award is higher in rank than a subaward.
Award Number (AWD#) - The unique identifier assigned to an award by the MyFunding module.
Award Modification Request Number (AMR#) - The unique identifier assigned to an award modification request by the MyFunding module.
Award Number – Modification Number (AWD#-MOD#) – The unique identifier assigned to an award modification by the MyFunding module.
Budget grid - the smartform within MyFunding that shows what has been entered into the budget sections, such as the personnel costs and general costs.
Bypass Validations - Activity used to allow the SF-424 to move forward with the inclusion of warnings on a funding proposal.
Carrot Arrows - Allows users to move backwards throughout the funding proposal. Carrot arrows are located in the top-left corner of the screen.
Change Log - Location where all changes to a funding proposal are tracked and recorded.
Child Award - Subaccount or other related account (child) to a main award (parent) received the University of Pittsburgh. For example, a subaccount to an R01.
Clarification Requested – Activity used by a reviewer to clarify or request information related to a funding proposal and/or a budget.
CNVA - The unique identifier assigned to a converted award by the MyFunding module.
CNVP - The unique identifier assigned to a converted proposal by the MyFunding module.
Complete - The final activity that indicates that a project has ended and closes the record.
Create Additional Budget – Activity used to create additional budgets within a funding proposal.
Create Continuation - The activity used by the department administrator to create a continuation on an active award.
Create-Update SF-424 - Activity used to build the grant application for a funding proposal being submitted system-to-system.
Cross Icon - Indicates that indirect costs are applied to that specific cost category.
Department Review – Activity used to approve a funding proposal at the level of the department or school.
Designated Reviewer - The Reviewer (Dean’s Area) that will review the award and ‘Submit for Final Review’ to the Office of Sponsored Programs.
Disapprove - Activity used to withdraw a proposal in its entirety. This activity should only be used if a proposal will not be submitted to the sponsor.
Edit Rights - Individuals listed on a funding proposal or award who have the ability to view and edit the proposal or award.
Email Award Editors - Activity that sends an email to all users listed as editors, including the principal investigator and department administrator, on the award.
Email Proposal Team – Activity used by the specialist in the Office of Sponsored Programs to email members of the proposal team in a department. The email will be visible in the History tab and will become part of the file of record.
Email Specialist – Activity used to send an email to the specialist in the Office of Sponsored Programs. The email will be visible in the History tab and will become part of the file of record.
Funding Proposal - An application for funding that contains all necessary information to describe project plans, staff capabilities, and funds requested. Formal proposals are officially approved and submitted by an organization in the name of a principal investigator. In MyFunding, this information is provided within a series of SmartForms that create an electronic record of each project.
Funding Proposal Number (FP#) - The unique identifier assigned to a funding proposal.
Funding Proposal Number – Continuation Number (FP#_CON#) – The unique identifier assigned to a funding proposal – continuation in the MyFunding module.
Hide/Show Errors – Activity that allows users to see potential errors or warnings within a funding proposal, budget, SF-424 application, and/or award.
History Tab - The area within the workspace where of all the activities and actions completed on a funding proposal and/or award are time stamped and stored.
Jump To – Activity that allows a user to go to a specific section of a funding proposal and/or award.
Manage Ancillary Reviews – Activity used route a record for approval to an ancillary office, such as, the Conflict of Interest Office (COI).
Manage Deliverables – The activity used by department administrators, award editors and principal investigators to ‘Add’, ‘Complete’ or ‘Delete’ deliverables on an award, such as a progress report.
Manage Relationships - Activity used to ‘connect ’agreements to the award. For example, ‘Material Transfer Agreement’ or ‘Sponsored Research Agreement’.
Modification - An action on an award that changes any aspect of the original award.
Modifications Tab - Area within the award workspace where all Modification Requests and Modifications are housed.
MyFunding - The module within the PERIS™ solution that is used to process proposal applications and to retain all of the proposal data, attachments, and other correspondence.
My Inbox - The area in the MyFunding module that houses the list of current actions to be taken within the MyFunding module.
Other (Submitted by Office of Sponsored Programs) – State of a submission where a portion of the submission will be completed in the MyFunding module and a portion completed by the Office of Sponsored Programs. The Office of Sponsored Programs submits the proposal directly to the sponsor, but not as a System-to-System submission.
Other (Submitted by Department) – State of a submission where a department will be responsible for the final submission of the proposal to the sponsor after all reviews, approvals, and endorsement by the Office of Sponsored Programs have been completed.
Parent Award - The main (primary) award received by the University of Pittsburgh. For example, an R01 with many subaccounts, the R01 would be the parent.
PERIS™ - Pitt Electronic Research Information Solution
Proposal Team - includes the Principal Investigator, Department Administrator, and users with edit rights Listed on a funding proposal.
Read-only Rights - Individuals listed on an funding proposal or award who only have the ability to view the proposal or award.
Request Advance Account - The activity used by the Department Administrator to request an Advance Account to be set up by the Specialist. This activity replaces the Early Account Request form.
Request Award Modification – Activity used in MyFunding by the Award Editors to request a modification to the award. For example, ‘No-Cost Extension’ or ‘Demographic Changes’.
Request Changes – Activity used by a Reviewer to clarify or request information related to an award or modification request.
Request Subaccount - Activity used by the Award Editors to request a subaccount for the award.
Reviewer Note – Activity that allows a note to be placed in a funding proposal or award by a reviewer to request clarification or notify the proposal/award team of important information regarding a funding proposal or award.
Save - Activity that allows users to keep data entered into a funding proposal, budget, SF-424, and/or award without using the ‘continue’ feature.
Set Award Relationships - Activity that relates ‘Parent’ and ‘Child’ awards. For example, a subaccount (child) would be related to the parent award. The Award Hierarchy is displayed in the Award Workspace
SF-424 - A standard form required for use as a “cover sheet” for submission of pre-applications and applications and related information that includes both federal-wide and agency-specific forms.
SF-424 Summary Tab - Area within the funding proposal workspace where the actual SF-424 is located.
SmartForm - An electronic form with capabilities beyond a paper form, which include electronic data entry, electronic submission, and logic to allow users to provide information relevant to the submission.
Specialist - The individual in the Office of Sponsored Programs who is currently reviewing and processing the funding proposal and/or award.
State - The status of a funding proposal, for example, “Draft”, “Pending Department Review”, and “Awarded”.
System–to–System / Grants.gov via Click Grants (SF-424) - An electronic submission where all components will be completed and submitted within the MyFunding module to Grants.gov.
Submit Proposal Documents - Activity used by the proposal team to finalize a funding proposal that is not being submitted system-to-system and to trigger the PI certification.
Update SF-424 Research Plan – Activity used by the proposal team to finalize a funding proposal that is being submitted system-to-system and triggers the PI certification.
Validate Submission - Activity used to check the SF-424 for errors and warnings prior to submission to a federal sponsor.
Withdraw Activity used by an award editor, department administrator, or principal investigator to move an award modification request to a withdrawn state.
Withdrawn – State of a funding proposal to show that the funding proposal was retracted and not submitted to a sponsor.
Workspace - The “home” page for funding proposals, budgets, the SF-424 application and awards. The workspace gives an overview of the funding proposal, budget, SF-424 application, or award and houses the activities relevant to the portion of the application that a user is working on.